Welcome to
the Disclosure Service
from Homecare Association


"There is now a reasonable expectation that the demand for checks submitted via the DBS free-of-charge and fast-track barred list service should drop. Following the removal of all COVID-19-related restrictions, recruiting to backfill roles that are explicitly linked to the virus should be much reduced in comparison to that seen during the height of the pandemic.

Employers in the NHS and adult social care should now start to submit applications for DBS checks via the normal chargeable route.

The DBS free-of-charge and fast-track service will continue until at least the end of March 2023 (subject to further review). Usage of this service is expected to be the exception to the rule, and where there is an explicit and demonstrable link to the legal eligibility criteria. 

  • individuals are specifically being appointed to deliver pandemic related treatment, care or services, including individuals appointed to backfill where staff in those roles fall ill with pandemic related illnesses or are required to self-isolate


The DBS will be working with all registered bodies to ensure that checks submitted via the free service route are eligible.

Employers should note that the speed of completing DBS checks will not be negatively impacted by using the normal application route. The temporary COVID-19 arrangements delivers fast-track barred list information but does not prioritise the completion of the full DBS check. 

If any delays to recruitment would impact on the delivery of patient services or care, then employers may wish to consider the Adult First service.“

About Us

The Disclosure Service from Homecare Association enables home care providers and other organisations to complete Disclosure and Barring checks (DBS checks) on their staff.

DBS checks enable employers to make decisions about the suitability of their workers to provide services to children or vulnerable adults and is a legal requirement in England and Wales.

Our service is available to Homecare Association members and non-member organisations and we are a registered Umbrella Body with the Disclosure and Barring Service (DBS). Enabling businesses and organisations throughout England and Wales to access criminal records data.

The service is designed to help you comply with statutory regulation and to help make safer recruitment decisions.

The Disclosure Service Team was formed in 2002, and has a vast experience in dealing with Disclosure Applications. We provide a professional, cost effective and efficient Disclosure checking service and are always on hand to provide any assistance you may require.

Using our services

We aim to provide you with as much help and guidance we can in order to assist with the Disclosure Application process. Please use the relevant links available to view and download any information you require.

For more information about using our service, please contact our dedicated Disclosure Team on 020 8661 8188 (option 3) or email us with your full name, address and contact telephone number at: disclosure@Homecare Association.co.uk.

Further information is available from the Disclosure Service homepage on this website.

When you are ready you can request access to the Disclosure Service from Homecare Association and we will get back to you.

DBS Code of Practice and Sample Policies

The Code of Practice for Disclosure and Barring Service Registered Persons must be adhered to if you wish to make Disclosure and Barring applications as a registered person.

In addition, as a registered person you must create and adhere to your own policy documents. We have provided some samples which you can download and modify for your organisation:





Barred list checks

Employees who are eligible for Enhanced Disclosures may also request Barred list checks if applicable. There are 3 categories of Barred list checks and these are dependent on the workforce they are employed to work with. Adult workforce - For employees working in regulated activity with vulnerable adults, Child workforce - For employees working in regulated activity with children, Adult and child workforce - For employees working in regulated activity with vulnerable adults and children. Please note that incidental contact with children during an employees regulated activity with vulnerable adults does not constitute regulated activity with children and they are not eligible for a childrens workforce barred list check. For more information on regulated activity with vulnerable adults please go to https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/216900/Regulated-Activity-Adults-Dec-2012.pdf

For more information on regulated activity with children please go to https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/550197/Regulated_activity_in_relation_to_children.pdf

Identity checking

Employers must adopt robust procedures for checking the applicants identity documents when applying for a disclosure. You must see the original documents and be satisfied that the correct procedure has been followed and you have seen sufficient documents to make the disclosure application. For a comprehensive guide on checking identity documents please go to


Eligibility for DBS Enhanced Disclosure checks

People employed as care and support workers who provide personal care to vulnerable groups are eligible for an Enhanced Disclosure check and can request barred list checks that are relevant to the vulnerable groups they work with.

Other employees may be entitled to Standard or Enhanced checks but employers need to confirm their eligibility for such checks before submitting a Disclosure application.

If you are unsure whether an employee requires a check then please read the DBS eligibility guidance at: